Access to Destruction of Records

  • The special education department observes federal and state laws, state regulations and local policies pertaining to the confidentiality of student records. Parents (or an eligible student 18 years or older) may inspect and review records at any time. School officials with a legitimate educational interest have access to student records. The parents of a student with a disability must give written consent before a student’s records can be seen by someone not involved in the student’s education.

    If the student transfers to another school district, special education records will be sent to the receiving district without parental consent.

    Special education eligibility and educational records are maintained for seven (7) years following the date of the least recorded action for each student served by the Special Education Department of Gainesville ISD. At the end of five years, the records will be destroyed.

    Parent/guardian/adult student has been informed that the District shall retain education records of students with disabilities for five years after the student’s graduation or dismissal from special education.

    Records with personally identifiable information are located in the Special Education Office at 1201 Lindsay St., Gainesville, TX 76240.